Chinese Email Writing Tutorial

2021/05/20 19:21

Chinese don’t use email?

In the daily life of ordinary Chinese, email is seldom used. But if you work in a Chinese company, email is an important and necessary communication tool that you will use every day.

For most companies, important matters noticed by email to leave a record is a common sense. And at the same time, the group will discuss the information via instant messengers such as WeChat, WeCom (WeChat for enterprises), DingTalk. People at company use both email and instant messenger to communicate.

A simple email sample

Let’s back to the point. Now I will tell you how to write Chinese emails correctly. First, please read the following sample email.

张先生,您好

非常感谢您的联系。

不知道我们之前咨询您的问题,您考虑的怎么样了?方便的话还希望尽快回复我们。关于价格,我们可以给您一个很大的优惠。

谢谢!

Step-by-step tutorial

To make it simple, I will introduce above sample step by step.

Step 1, we need first write the email receiver and say “Hi” for politeness.

张先生,您好

Hi, Mr. Zhang

Step 2, you may write the purpose of this email. Different from Japanese email, Chinese Email follow the rule that first thing first. Especially in the case that you are very familiar with the receiver. In such case, you can just tell the receiver your purpose.

非常感谢您的联系。

Thanks for contacting me.

Thanks for your email.

Step 3, in this step you can write your main content using several paragraphs. Please note leave one blank line after each paragraph. And you don’t need to indent at the beginning of a paragraph.

不知道我们之前咨询您的问题,您考虑的怎么样了?方便的话还希望尽快回复我们。关于价格,我们可以给您一个很大的优惠。

At last, you can just say “Thanks (谢谢)” or any other blessing phrases.

谢谢!

And one more thing you need to remember is to leave your email signature. This is a simple tutorial on how to write a correct Chinese Email. In next part, I will show you a sample on how to write a nice email signature as you generally do in English.

Email signature

——————————————
王伟

Email:us@word-x.com

手机:123-4568-4568

中国XX公司 XX部门 销售经理

URL: https://www.word-x.com
—————————————–

Above is a simple Chinese email signature with full name, email address, phone number, company name, position title and URL, which can be used to write a new email. If you want to forward or reply a email, this email signature is too long to use. Because we often need to reply an email for many times and the whole email become very long. To make it short, you can use the signature below.

——————————————
王伟

中国XX公司 XX部门 销售经理

—————————————–

Let consolidate all the parts introduced above. You can replace the dash with asterisk(*) .

张先生,您好

非常感谢您的联系。

不知道我们之前咨询您的问题,您考虑的怎么样了?方便的话还希望尽快回复我们。关于价格,我们可以给您一个很大的优惠。

谢谢!

——————————————
王伟

Email:us@word-x.com

手机:123-4568-4568

中国XX公司 XX部门 销售经理

URL: https://www.word-x.com
—————————————–

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